Module 5 Unit 5.1 — Professional Business Emails
Detailed 50-Minute Lesson Breakdown with Teacher Scripts
Source material based on: 「Module 5 Unit 5.1 Professional Business Emails」 from 『Amazing Day Guru』 Amazing Day Guru – Module 5 Unit 5.1 Professional Business Emails
COURSE OVERVIEW
Target Learners
Japanese professionals working in international companies
English Level
Intermediate to Upper Intermediate
Course Goals
By the end of these lessons, students will be able to:
- Write clear and professional business emails
- Use appropriate greetings, requests, follow-ups, apologies, and closings
- Organize business emails effectively
- Communicate diplomatically in writing
- Improve listening and note-taking skills for workplace communication
LESSON 1 (50 Minutes)
Topic: Structure of Professional Business Emails
Lesson Objectives
Students will:
- Identify the structure of professional business emails
- Use key vocabulary related to business emails
- Analyze email tone and organization
Lesson Flow
1. Warm-Up Discussion (8 minutes)
Teacher Script
“Good morning everyone. Today we will begin learning about professional business emails. In international business, email communication is extremely important. Let’s start with a discussion.”
Discussion Questions
- Why are professional emails important?
- What email mistakes do people often make?
- What makes an email professional?
- How are Japanese and English business emails different?
Teacher Follow-Up Prompts
- “Can you give an example?”
- “Do you agree or disagree?”
- “How would that affect business relationships?”
2. Vocabulary Introduction (10 minutes)
Key Vocabulary
- Subject line
- Recipient
- Attachment
- Inquiry
- Deadline
- Confirmation
- Follow-up
- Tone
- Formality
- Signature
Teacher Script
“Let’s look at some important business email vocabulary. Please repeat after me.”
(Teacher models pronunciation.)
Pair Practice
Students explain vocabulary meanings to partners.
Quick Check Activity
Teacher asks:
- “What is an attachment?”
- “What does tone mean in email writing?”
3. Key Expressions Practice (10 minutes)
Expressions
- “I hope you are doing well.”
- “Thank you for your email.”
- “I am writing regarding…”
- “Please find attached…”
- “The purpose of this email is…”
Teacher Script
“These expressions are very common in professional emails. They help make communication polite and organized.”
Controlled Practice
Students repeat expressions.
Pair Activity
Students create short opening sentences using the expressions.
Example: “I am writing regarding next month’s meeting schedule.”
4. Model Email Analysis (12 minutes)
Teacher Script
“Now let’s analyze a professional business email.”
Teacher displays the model email.
Analysis Questions
- What is the purpose of the email?
- Which expressions sound professional?
- Where is the main request?
- Is the email easy to understand?
Teacher Notes
Guide students to notice:
- Greeting
- Purpose statement
- Organized body
- Professional closing
5. Speaking Practice — Email Discussion Role-Play (7 minutes)
Activity Instructions
Students work in pairs.
Student A: Explains the purpose of an email.
Student B: Identifies the tone and important information.
Teacher Monitoring Script
“Please focus on clarity and professionalism.”
6. Wrap-Up and Homework (3 minutes)
Teacher Script
“Today we learned the basic structure of professional business emails. Next lesson, we will focus on greetings and openings.”
Homework
Students find one professional email example from work or online and identify:
- Greeting
- Main purpose
- Closing
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