Module 5 Unit 5.2 Lesson 1 - Introduction to Reports and Proposals

 

Module 5 Unit 5.2 — Reports, Proposals, and Recommendations

This unit focuses on professional writing for reports, proposals, and recommendation documents. Common structures include introductions, findings, conclusions, and recommendations.

Suggested Breakdown into 50-Minute Lessons

1. Lesson 1 — Introduction to Reports and Proposals
2. Lesson 2 — Writing Effective Reports
3. Lesson 3 — Writing Professional Proposals
4. Lesson 4 — Making Recommendations Professionally
5. Lesson 5 — Integrated Practice and Presentation

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LESSON 1 (50 Minutes)

Introduction to Reports and Proposals

Lesson Objectives

By the end of the lesson, students will:

• Identify the purpose of reports and proposals
• Compare reports and proposals
• Use formal business expressions

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Lesson Flow

1. Warm-Up Discussion (5 minutes)

Teacher Script

“Today we will learn how professionals write reports and proposals in business situations.
Think about your workplace. Have you ever:

• written a report,
• suggested a new idea,
• or recommended a solution?”

Follow-Up Questions

• “What kind of reports do you usually see?”
• “Who reads them?”
• “Why are proposals important?”

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2. Vocabulary Introduction (10 minutes)

Key Terms

Term	Meaning
Report	A factual document presenting information
Proposal	A persuasive document suggesting an action
Recommendation	Advice about what should be done
Findings	Information discovered
Objective	Goal or purpose
Budget	Estimated cost

Teacher Script

“A report explains facts.
A proposal tries to persuade someone to approve an idea.”

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3. Guided Practice — Report or Proposal? (10 minutes)

Activity

Students identify whether each situation needs a report or proposal.

Teacher Script

“I will read a situation. Say ‘report’ or ‘proposal.’”

Situations

1. Sales results for April
2. Suggesting a new training program
3. Customer complaint summary
4. Requesting budget for new equipment

Expected Answers

1. Report
2. Proposal
3. Report
4. Proposal

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4. Pair Speaking Practice (15 minutes)

Activity

Students discuss workplace situations.

Student Prompt

“Discuss:

• What reports are common in your company?
• What proposals would improve your workplace?”

Conversation Script Model

Student A

“In my company, we often write progress reports.”

Student B

“What information do you include?”

Student A

“We include project updates and deadlines.”

Student B

“What proposal would improve your company?”

Student A

“I would propose flexible work hours.”

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5. Wrap-Up (10 minutes)

Teacher Script

“Reports explain facts clearly.
Proposals persuade people professionally.”

Homework

Write:

• one report topic
• one proposal idea for your workplace

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