LESSON 2 — Professional Email and Memo Writing
Time: 50 Minutes
Objectives
Students will:
- write concise professional emails
- organize information clearly
- improve tone and formatting
1. Email Analysis (10 mins)
Students compare:
- weak email
- professional email
Teacher Questions
- “Which email sounds more professional?”
- “Which sentences are unclear?”
- “How can tone be improved?”
2. Useful Email Expressions (10 mins)
Formal Phrases
- “I hope this message finds you well.”
- “Please find attached…”
- “I would appreciate your feedback.”
- “Thank you for your prompt response.”
3. Pair Writing Activity (20 mins)
Situation Choices
- requesting deadline extension
- reporting a problem
- scheduling a meeting
- apologizing professionally
Teacher Script
“You have 10 minutes to write your email. Focus on professionalism, organization, and tone.”
Peer Review Practice (5 mins)
Peer Questions
- Is the purpose clear?
- Is the tone professional?
- Is the request polite?
Wrap-Up (5 mins)
Teacher:
“One important professional writing skill is clarity. Short, organized writing is usually stronger.”
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